We’ve listed our most-asked questions about the Spring Auction below. If you don’t find the answer you’re looking for, please don’t hesitate to contact us.
The Spring Auction is a fabulous adults-only evening for our parent and neighborhood community to enjoy great food, drink, and the chance to bid on and win some great items. There is a live and silent auction. The auction is the PTA’s largest fundraising event and the monies raised make up almost 36% of the entire PTA budget. For this reason, we urge you to participate on every level possible – as a donor, underwriter, volunteer and bidder. Our collective efforts have a huge impact on the quality of our children’s education.
What does the PTA do with the money it raises?
Money raised at the Auction is added to the general PTA fund. Click here for more information about the PTA and its budget.
How do I buy tickets?
We strongly encourage you to purchase your tickets online. Doing so pre-registers you for the event and significantly speeds up your check-in time at the Auction. For those not able to purchase tickets online, they will be sold at pickup/drop-off starting in March. Tickets cost $35 in advance, or $40 at the door. Food and beverages are included in the ticket price.
What is a “Silent Auction”?
Silent auctions are auctions held without an auctioneer. Using your smart phone as a bidding device, you place bids on items. When the silent auction ends, the highest bid per item wins!
What is the “Live Auction”?
After the Silent Auction closes, there will be a Live Auction with a professional auctioneer. These are usually our more expensive items, including special events, trips, unique behind-the-scenes opportunities, or other exceptional items. To bid on an item in the Live Auction, all you have to do is hold up your bidder number, which will be imprinted on the back of your Auction catalog. The Live Auction starts at 9:00 p.m. in the auditorium. When the silent auction ends, grab a glass of wine and head upstairs – the live auction is the highlight of the night! Once it’s live, browse our Auction Catalog to preview the items we have received to date (and check back daily for new ones)!
Yes, the value of the items that you donate is tax deductible. Please be sure you enter your contact information correctly on your donation form so we can send you a receipt for tax purposes after the auction.
Are my purchases tax deductible?
Only the amount above retail value that you pay for an item is tax deductible.
Can I just leave my donation item at the school?
Please don’t. There are many items to account for and it is imperative that each item be submitted with a completed donation form. The easiest way to donate is to complete our ONLINE DONATION FORM. It only takes minutes to complete. If you have any questions about making a donation, please contact us at firstname.lastname@example.org.
Should I go out and buy items if I don’t have anything to donate?
We don’t recommend that. Auction items do not generally sell above their retail price. If you do not have an item to donate and still want to help, please consider an underwriting donation instead.
What types of items can I bid on?
The Spring Auction has something for everyone, no matter what your budget or where your interests lie. What’s more, you can get great gifts for your friends and family, choose a fabulous outing for you and your significant other, or purchase something to give to a client or business partner. Make sure to invite your friends and family to browse our online catalog so you can bid for them too! Both silent and live auction items will be posted on our website, and about a week before to the auction, we will send a complete list of items up for bid to each home via backpack. Smart bidders, peruse this list carefully and come to the Auction with a plan! Items typically include: health & beauty products and services, travel tickets and accommodations, wine/dinner gift certificates and products, entertainment opportunities, special events (like dinner in your home cooked by a fabulous chef), sporting event tickets and sports memorabilia, kid’s items, and fashion products and services.
Can I bid any amount?
No, there is a starting bid with set increments for each item, e.g. an item with a retail value of $200 might have a starting bid of $80 with additional bids made in $10 increments.
When will the Silent Auction bidding close?
All bidding opens at 6:00 p.m. and closes at 8:45 p.m.
How and when do I pay for auction items?
When you check in, you’ll be asked if you would like to swipe a credit card to be used in the event you win an item. This is by far the easiest and most secure way to pay for your winnings. Once the silent and live auctions have closed and all bids are tallied, you can pick up any items you’ve won. If you prefer, you can wait until the end of night to pay for your winnings on your smart phone with a credit card through the Greater Giving website. We can also print out a bill for you to pay with a check.
How do I pick up my Auction items? After both the silent and live auctions have closed and all bids tallied you can pick up the items you’ve won immediately if you have pre-swiped your credit card when you checked in. You may also wait until the end of the night to pay for your items by credit card or check. Items will also be available for pick-up the following morning Sunday, April 2, from 11:00 AM to 2:00 PM and on Monday, April 3, through Wednesday, April 5, from 8:30 AM to 9:15 AM and 2:30 to 3:00 PM.
The Staff Raffle is one of the highlights of the Auction. Teachers and staff contribute play dates (like picnics or visits to museums) that are raffled off in a live drawing held the day before the Auction. Tickets are $5.00 each and students can enter as many times as they’d like for as many play dates as they want. A list of available play dates and tickets will be sent home via backpack and email at the end of February. Additional tickets can be picked up at the PTA office or downloaded on our website. Winners are announced at a live drawing to be held Friday, March 31, after school in the auditorium.
The beauty of this event is that there are so many ways to help. You can donate an item or service to be sold at the auction or make a cash donation that helps underwrite the event; volunteer to serve on one of our committees or help out at the event; and most importantly, you can attend the auction and bid! bid! bid!